Please read this policy carefully to understand how we collect, use and store your personal data
Save the Children is a registered charity in England and Wales (213890) and in Scotland (SC039570), and it is a registered company in England and Wales (178159).
The processing of your personal data is carried out by Save the Children and Save the Children (Sales) Ltd (a registered company in England and Wales (875945)). Both are registered with the Office of the Information Commissioner.
The Data Protection Officer
Save the Children
1 St John's Lane
- the Data Protection Act 1998
- the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by The Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011
- Directive 2009/136/EC of 25 November 2009 (“The European Union Cookie Directive”).
Emails aren’t always secure, and they may be intercepted or changed after they’ve been sent. Save the Children doesn’t accept liability if this happens. The contents of emails reflect their author's views and not necessarily those of Save the Children.
Please do not send Save the Children any financial data through email.
The information in emails is confidential, so if you’ve received one by mistake, please delete it without copying, using, or telling anyone about its contents.
How do we collect information?
We may collect information about you whenever you interact with us. For example, when you contact Save the Children regarding our activities, register as a supporter, send or receive information or make a donation to us, you specifically and knowingly provide us with your personal information.
We may also receive information about you from third parties – but only if you’ve given them permission to share your information.
What information do we collect?
We may collect some, or all, of this information when you visit our website, depending on how you use it. We monitor how people use our website so we can improve it. However, you can use our website anonymously without giving us any information. We collect this information anonymously.
If you visit our website, we may record information about
- the areas of the website you visit
- the amount of time you spend on the site
- whether you are new to the site, or have visited it before
- how you came to our website – for example, through an email link or a search engine
- the type of device and browser you use.
We do this by using cookies, which you can learn more about in this document
All online financial transactions will be encrypted using SSL (Secure Sockets Layer).
Through the Christmas Jumper Day Facebook app, Facebook will share with us your name, email address and your friend list for marketing purposes. The app will access your timeline to define what kind of ‘knit team’ you should be part of and you will be invited to share the app with your friends.
Will we disclose the information we have collected to outside parties?
If you give your consent, we may pass your information to our service providers, associated organisations and other related organisations which may share the aims and objectives of Save the Children. If you do not want this to happen, please tick the box where provided.
We may also need to disclose your information if required to do so by law.
How we protect your personal information?
We take appropriate physical, electronic and managerial measures to ensure that we keep your information secure, accurate and up to date, and that we only keep it as long as is reasonable and necessary.
Although we use appropriate security measures once we have received your personal information, the transmission of information over the internet is never completely secure. We do our best to protect personal information, but we cannot guarantee the security of information transmitted to our website, so any transmission is at the user’s own risk. However, any payment card details (such as credit or debit cards) we receive on our website are passed securely to our payment processing provider according to the Payment Card Industry Security Standards.
Job applicants and current and former employees
If you apply to work at the Save the Children, we will only use the information you give us to process your application and to monitor recruitment statistics. If we want to disclose information to someone outside the Save the Children - for example, if we need a reference, or need to get a ‘disclosure’ from the Criminal Records Bureau - we will make sure we tell you beforehand, unless we are required to disclose this information by law.
When recruiting for a post based in another country, Save the Children will sometimes need to transfer your personal information to that country to progress the recruitment. It may be that that country does not provide the same level of data protection as in the European Economic Area.
If you are unsuccessful in your job application, we will hold your personal information for 6 months after we’ve finished recruiting the post you applied for. After this date we will destroy or delete your information.
If you begin employment with us, we will put together a file about your employment. We keep the information in this file secure, and will only use it for matters that apply directly to your employment.
Once you stop working for us, we will keep this file according to our record retention guidelines. You can contact us to find out more about this.
If you apply for a job or volunteering opportunity we will also collect information so we can assess your suitability for the role.
Your credit card information
If you use your credit card to donate to us, buy something or make a booking online, we pass your credit card details securely to our payment processing partner as part of the payment process. We do this in accordance with the Payment Card Industry Security Standard (PDF download), and don’t store the details on our website.
Cookies and how we use them
What are cookies?
Cookies are small files, typically of letters and numbers, downloaded on to a device when you access certain websites or emails, including Save the Children’s website. Cookies allow a website to recognise your device.
For more information see: http://www.allaboutcookies.org/
Types of cookies we use
We use strictly necessary, performance, functionality and targeting cookies on our website. We have assessed our cookies based on the ICC Cookie Guide (http://www.international-chamber.co.uk/blog/2012/04/02/launch-of-icc-uk-cookie-guide/).
On the website generally
When you make a donation
- a corporate partner;
- a particular online marketing campaign; or
- a link shared on social media such as Twitter.
If you click a link we’re tracking, a session cookie will be dropped on your machine. This lets us know whether you make a donation subsequently.
Although not through cookies, we do measure the success of the emails we send – so we know what subject lines and stories people liked the most. We receive this information anonymously, we don’t share this information.
In our online shop and online forms
Website statistics analytics
Third party cookies
You may notice some cookies that are not related to the Save the Children’s website whilst visiting www.savethechildren.org.uk. Some of our pages contain embedded content such as Youtube video, Twitter feed, Facebook likes or Google plus share, and you may receive cookies delivered from these websites. Save the Children does not govern the publication of 3rd party cookies. To understand more about their cookies and privacy statements, please visit the relevant sites.
Some of our cookies will remind you about our work and how you can help after you have left the website. These are the targeting/advertising cookies we use. It is a useful tool for us to keep public awareness of our campaigns and how they can be supported.
If you do not want cookies to be stored on your PC it is possible to disable this function without affecting your navigation around the site.
How do you disable cookies?
If you are using Microsoft Internet Explorer and you wish to block Save the Children’s website cookies, you can perform the following:
1. On your browser tools menu, select 'Internet Options'
2. Click on the 'Privacy' tab and then on the 'Sites' button
3. Type into the 'Address of website' field:
5. Click on the 'Block' button
6. Click on the OK button
Other browsers have similar cookie management abilities in their preferences settings, please refer to your browser's 'Help' facility.
Find more detailed information on disabling cookies from aboutcookies.org.
Can you gain access to your personal information?
You may request a copy of the personal information relating to you which is kept on file by Save the Children (for which we may charge a small fee) by contacting the Data Protection Officer.
How to update my information or change my marketing preferences?
If you want to update the information we hold for you, or you think any information we have about you is incorrect or incomplete, please get in touch as soon as possible. Please email firstname.lastname@example.org, or telephone 020 7012 6400 (or 00 44 20 7012 6400 if you are calling from outside the UK). Or write to us at:
Save the Children
1 St John's Lane
If you want to have your details removed from our marketing mailing lists, or to change your marketing preferences, please email email@example.com.
When you register with us, you are stating that you are over 18 years of age or are a minor acting with parental consent. You agree that any information you provide to us about yourself upon registration or at any time is true. See Terms and Conditions for more information.
We cannot be held responsible for the privacy of data collected by websites not owned or managed by Save the Children, including those linked through our website.